General

• Reduction in Time
• Reduction in Cost
• Reduction in Tedium
• Wider Reach
• Enhanced Security
• Increased Transparency
• Availability of Buyer Profiles
• Assists the top-management in ensuring better Control over the bidding activities of the organization with minimal physical intervention
  (Better Control with enhanced Accountability)

Some Specific Advantages (especially wrt Security and Transparency)

1. The ‘Tender Notice/ Corrigenda’ which Suppliers view on the portal will be digitally signed for greater authenticity by the concerned authorized officer of the Buyer organization.
   (Greater Authenticity and Security)

2. The ‘Tender Documents/ Addenda’ which Suppliers download from the portal will be digitally-signed for greater authenticity by the concerned authorized officer of the Buyer organization.
   (Greater Authenticity and Security)

3. Suppliers will be able to make payments offline for downloading official copy of Tender Documents online.
   (Greater Authenticity and User-Friendliness)

4. With ‘Official Copy’ of Tender Documents downloaded, Suppliers will get a receipt with Official Serial Number.
   (Greater Authenticity)

5. Once Suppliers register on the portal, they will further be able to register themselves for some very valuable subscription services, whereby -- Suppliers will receive e-mail alerts whenever a tender is floated by an organization, or according to “Goods or Services Category” selected by the Supplier organization.
   (Greater User-Friendliness)

6. Anytime a Corrigendum related to a tender created on the portal is posted, Suppliers will get an automatic e-mail alert if they have officially assigned internally the Tender Search Code (TSC) of the tender to a Marketing Department on the ETS in case of an Open Tender, and to all ‘Invited organizations’ in case of a Limited Tender.
   (Higher Transparency and User-Friendliness)

7. Anytime an Addendum is posted for a set of Tender Documents which Suppliers have downloaded as an ‘Official copy’ from the portal, they will get an automatic e-mail alert in case of an Open Tender, and to all ‘Invited organizations’ in case of a Limited Tender.
   (Higher Transparency and User-Friendliness)

8. A Supplier which has procured ‘Official Copy of Tender Documents’ can seek ‘Online Clarification to Tender Documents’ in the form of a ‘Query’, and see Buyer’s ‘digitally-signed’ response on the site. The response can be seen by all other Supplier organizations who have procured ‘Official Copy of Tender Documents’.
   (Higher Transparency and User-Friendliness)

9. A Supplier which has procured ‘Official Copy of Tender Documents’ can view online on the site ‘Minutes of Pre-Bid Meeting (if any)’, digitally-signed by an authorized officer of the Buyer organization.
   (Higher Transparency and User-Friendliness)

10. Suppliers will be able to create different Marketing Departments/ Marketing Authorities and users for their organization, for use of the e-Tendering System. A person who heads each marketing department in a Supplier organization will be able to authorize various users in that department for different roles related to different tenders.
    (Higher Security and Administrative requirement)

11. Authorized users of Supplier organizations will be able to download certain ‘Reports’ pertaining to the organization’s use of e-Tendering portal.
    (Administrative requirement and User-Friendliness)

12. Only authorized users will be able to download Tender Documents, Reports etc.
    (Higher Security and Administrative requirement)

13. ETS makes extensive use of Digital Signatures for signing of important electronic postings. This will lead to -- Greater Efficiency, Greater Security, and Greater Transparency in each Supplier organization, as well as, other benefits.
    (Greater Authenticity, Security, Efficiency and Transparency)

14. ‘Supplier Public Page’ provides facility on the portal to a supplier organization to highlight its products, services, certifications and location of offices etc. Information thus provided can be accessed by users of the portal. This can give a lot of mileage and advertisement to the supplier organization, and also generate a lot of business opportunities for it.
    (Greater Transparency, Publicity and User-Friendliness)

15. Authorized users of Supplier organizations will be able to submit Digitally Signed and Encrypted bids in a highly secure manner.
    (Greater Authenticity, Security, Efficiency and Transparency)

16. The encryption and decryption of bids will be such that no doubt arises regarding the security, after the bid is submitted.
    (Higher Security, Efficiency and Transparency)

17. Depending on the Tender Specifications and the Policy of the Buyer, the following facilities will be offered:

    • Submission of bids in different parts in separate or common envelope
    • Prequalification Application
    • Technical-Part
    • Financial-Part
    • Submission of Supplementary bids, viz
    • Substitution
    • Modification
    • Withdrawal
    • Submission of ‘Alternative’ bids
    (Higher Security, Efficiency and Transparency)

18. Authorized executives of Supplier organizations will be able to attend ‘online public tender opening event’ and download the salient details of the opened-bids simultaneous with the opening of each bid. This type of secure and transparent online public tender opening event is not available in most other e-Tendering Systems.
    (Higher Security, Efficiency and Transparency)